Progress Report

Work on the recommendations and action steps contained in the Curriculum Management Audit has begun. Each quarter the Board of Education will receive progress reports as we work through the audit recommendations. This portion of the Curriculum Management Audit Resource Center is dedicated to sharing with our key stakeholders the current status of our progress.

Summary - February 2011

Action Items Completed	50
Action Items in Progress	46
Action Items On Deck	8
Action Items To Be Scheduled	13

Actions Item Completed

Item	Completion Report
A.3.5 Add a "searchable by word" feature to the online policy manual.	January 2008
A.6.7 Design the budget management process to allow for an acceptable variation (3-5%) to permit stability to achieve the desired results.	January 2008
A.8.5 Move the Student Due Process and Policy Officer to the Chief of Staff.	January 2008
A.1.1 Implement goals and strategies in plans. Require congruity of policy intent and decision and actions.	January 2008
A.5.4 Assign responsibility for developing and implementing student and program assessment to the E&R department.	April 2008
A.5.3 Establish E&R as a clearinghouse for all assessments and evaluations.	April 2008
A.4.8 Undertake an analysis and revision of the current website collection of resources.	July 2008
A.4.9 Establish a common, more accurate vocabulary as it pertains to curriculum guidance.	July 2008
G.1.6 Direct Superintendent to develop strategies to help students experience success.	July 2008
G.4.1 Direct the superintendent to design a comprehensive district management plan. (Administration)	July 2008
G.3.4 Direct the superintendent to expand administrative regulations.	July 2008
G.5.2 Direct the superintendent to develop comprehensive assessment and program planning. (Administration)	July 2008
G.6.4 Direct the superintendent to prepare a new policy and job descriptions for overall direction for budgeting using criteria noted.	July 2008
A.4.5 Design a single-source, user-friendly guide format.	October 2008
A.4.1 Assist the board in the development of the policy (A comprehensive district curriculum management policy Or nine board policies).	October 2008
G.1.4 Adopt a policy that defines curriculum management decisions. (Pending Board Approval)	October 2008
G.4.4 Establish through policy direction that curriculum and assessment decisions are system-wide. Instructional method, supplementary resource selection, and strategies are school-based decisions. (Pending Board Approval)	October 2008
A.4.3 Establish system-wide understanding that curriculum and assessment decisions are central decisions. Clarify what decisions are site-based and teacher-based.	October 2008
G.6.6 Direct the Superintendent to revise the budget timeline.	October 2008
G.6.8 Direct the development of a multi-year plan to accomplish G.6.1-G.6.7.	October 2008
A.6.5 Amend the Plan for Student Success to communicate the correlation between the budget and goals. (Annually)	October 2008
A.6.6 Revise the budget process and timeline. (Annually)	October 2008
A.1.6 Develop K-12 articulated program themes. Consider recommendations of 2007 study.	October 2008
G.5.4 Support the superintendent to train all instructional staff in the use of data.	October 2008
G.5.5 Support the superintendent to provide data dissemination and analysis assistance.	October 2008
G.1.7 Direct Superintendent to review all programs and interventions to determine equality of access and equitable resources.	April 2009
A.1.4 Review site-based decision making - particularly decisions that impact the delivery of the instructional program.	April 2009
G.3.1 Contract to review and revise all current board policies including the management of an aligned written, taught,and assessed curriculum. Funding Denied.	April 2009
G.3.2 Revise Board Policy 1510 - Policy review cycle.	April 2009
A.3.6 Implement a systematic process of informing and training staff of changes in policy.	April 2009
G.4.2 Adopt board policies (9) or a comprehensive policy to provide direction for curriculum management plan.	April 2009
G.4.3 Adopt policies that govern the assessment of achievement and programs (including grants and evaluation of the curriculum).	April 2009
G.5.1 Policy to provide a framework for systematic assessment and program evaluation.	April 2009
G.5.3 Adopt a policy to establish a framework for program evaluation with a cost-benefit analysis.	April 2009
G.5.7 Commit adequate resources to support student and assessment plan.	April 2009
A.5.1 Assist the board in the development of the policies. Submit draft policies to the board.	April 2009
A.5.7 Expect all program evaluations to have a cost/benefit analysis and recommendations for continuation or elimination.	April 2009
A.5.8 Establish clear expectations for administrators and teachers.	April 2009
G.7.4 Direct the Superintendent to devise a long-range professional development plan.	April 2009
G.8.5 Direct the Superintendent to provide an annual status report regarding the alignment of all tables of organization.	April 2009
A.8.6 Provide an annual report to the Board regarding changes in the Superintendent's table of organization.	April 2009
G.4.6 Commit adequate resources to support the curriculum development and revisions. Repurposed Funds.	August 2009
A.5.2 Write administrative regulations.	October 2009
A.5.6 Establish and require a short-term and long-term training program for administrators and teachers on data.	October 2009
G.3.5 Commit adequate resources for effective implementation of board policies and regulations.	January 2010
A.7.4 Develop a district long-range professional development plan under the direction of OCIPD. It should include the criteria of a sound professional development program and address deficiencies in Finding 3.3.	January 2010
A.3.4 Develop and add a cross-reference index (by topic) to policy manual.	February 2011
A.8.1 Draft for board review and approval: A Revision of Board Policy 2201, a new board policy that addresses span of control for area superintendents.	February 2011
A.4.10 Continue to focus staff development on the implementation of the curriculum.	February 2011
A.8.4 Develop a (1-2 yr) plan for revision of the Table of Organization to address span of control issues: Decreasing the number of employees who report directly to the superintendent. Addressing the span of control for area superintendents. Provide increased staff support to the Board of Education.	February 2011

Action Steps Underway

Item
A.3.1 Assist board in the development/revision of board policies.
A.3.2 Expand the development of administrative regulations.
A.3.3 Develop administrative regulations.
A.3.7 Hold all employees responsible for the implementation of all board policies and regulations through performance evaluations.
A.1.11 Review 3 years of information regarding total resources to each school to determine inequities
A.1.8 Monitor placements in special programs.
A.1.5 Oversee all reports, budgets, plans, etc. to ascertain equitable treatment of students.
G.3.3 Revise Board Policy 3040 - Site-based Management
G.8.1 Revise and expand Policy 2201 - Require job descriptions for all employees that contain 5 elements. (Administration)
A.7.6 Update all job descriptions to include professional development responsibilities.
A.7.7 Update all supervisory job descriptions to include monitoring responsibilities for implementation of the written curriculum.
A.6.2 Until G.6.1, work in harmony with the County Commission to revisit and revise MGT recommendation 7-25.
A.6.3 Until G.6.1, work in harmony with the County Commission to formulate a plan to generate the revenue to maintain buildings and meet capital outlay needs.
A.4.6 Address the problems of internal consistency and cognitive complexity in guides and current resources.
G.2.1 Develop a clear, concise, comprehensive policy framework (Administration) Adjusted resources Plans connected to system priorities All initiatives - evaluated
A.6.4 Draft and propose the policy (G.6.4) and revise related job descriptions.
A.1.7 Develop strategies to reduce high school failure/dropout rate.
A.6.8 Provide training to the staff.
G.1.1 Policy - commitment - equal access and equitable distribution of resources.
A.2.3 All initiatives will be systematically evaluated or will not be continued.
A.4.4 Design a comprehensive curriculum plan (11 elements).
G.6.2 Until 6.1, direct the Superintendent to work with the County Commission to revisit and revise MGT recommendation 7-25.
G.6.3 Until 6.1, direct the Superintendent to work with the County Commission to generate the revenue necessary ... maintain buildings ...Capital outlay.
A.8.2 Prepare a set of job descriptions per revised Policy 2201.
A.2.1 Implement a new comprehensive planning process.
G.8.2 Direct the supt. to prepare set/inventory of job descriptions.
A.8.3 Up-to-date inventory of job descriptions aligned with the Table of Organization.
A.2.2 Require comprehensive plans: Curriculum design and delivery Assessment and testing Professional development Technology
G.4.5 Require the Superintendent to submit periodic reports on curriculum development, assessment results, revision of curriculum resources, and how curriculum is modified to attain high achievement for all.
G.5.6 Policy that requires a schedule for reporting evaluation of effectiveness of the curriculum and program evaluation reports.
A.5.5 Conduct an evaluation of all existing programs.
A.5.9 Monitor the implementation of board policies and regulations.
A.4.2 Write procedures and communicate them.
G.1.10 Direct the Superintendent to provide frequent updates regarding efforts and progress in eliminating inequalities and inequities.
G.6.1 Direct the Superintendent to work with government authorities to make changes to local taxing authority.
A.6.1 Work with government authorities to reassign local school taxing authority to the Board of Education.
G.6.5 Direct the Superintendent to amend the Superintendent's Plan for Student Success to communicate the correlation between the budget and system's goals and a connection to data-driven priorities.
G.6.7 Require a presentation to communicate how the proposed budget addresses priorities/goals and responds to student and program evaluation data.
A.7.1 Recommend to the Board policies that reflect a comprehensive professional development program for all employees to support the design and the delivery of the curriculum.
G.7.1 Develop and revise professional development policies.
G.7.2 Direct the Superintendent to revise policies to align the teacher appraisal system with expectations for student outcomes.
G.7.3 Direct the Superintendent to implement the policies.
A.7.2 Develop administrative procedures to implement policies.
A.7.10 Mandate district-wide training for all supervisory personnel in district monitoring techniques and procedures.
A.7.15 Implement Board Policy 3230: Create a regulation requiring evaluators to provide teachers with detailed performance feedback and guidance.
A.4.7 Include local objectives to clarify and provide additional specificity to NC SCoS objectives.

Action Items on Deck

Item
G.1.9 Require congruity between policy intent and decisions and actions. Direct Superintendent to monitor all documents, data, and plans to ascertain the equitable treatment of all schools and all students.
A.7.3 Assign responsibility for all professional development to OCIPD.
A.7.5 Align the professional development plan with all district plans and school improvement plans.
A.7.8 Align training with curriculum, plans, achievement results, and performance evaluation data.
A.7.9 Determine mandatory training and set the schedule and content. Hold individuals accountable through their annual performance evaluations.
A.7.12 Determine the methodology to be utilized in conducted professional development trainings.
A.7.13 Monitor the professional development plan as an ongoing process.
A.7.14 The plan and training will require analysis and use of teacher and student data.

Action Items To Be Scheduled

Item
G.8.3 Adopt a policy for span of control for Area Superintendents.
G.8.4 Submit for board approval a timeline for adding new Area Superintendents.
G.1.2 Policy - commitment to end achievement gap
G.1.3 Policy - authorize administration to change any practice that impedes elimination of achievement gap
G.1.5 Policy - commitment to reduce high school failure/dropout rate
G.1.8 Direct Superintendent to develop recruiting plan - male and minority teachers.
A.1.2 Assist the Board in obtaining commitment to equal access and equitable allocations of resources. Establish link to budget process
A.1.3 Prepare drafts of policies.
A.1.9 Develop incentives to attract minority and male teachers.
A.1.10 Support stability in the teaching force in schools with high percentages of economically disadvantaged students (career paths, and/or bonuses).
A.7.5 Align the professional development plan with all district plans and school improvement plans. (p. 369)
A.7.11 Analyze how training will be delivered. Trainers should report directly to OCIPD. They should receive extensive training. (p. 370)
A.7.16 Present an annual report to the Board regarding impact of professional development and teacher appraisal on student achievement.